Committee Minutes

Minutes of Meeting

Date
Location
Time
End Time
Present

Outstanding Actions

#	Action	Who	Status	View
761	DATA CONTROLLER: JRM and MJS to liaise .	JRM, MJS	Done
810	BVF Confidentiality Agreement Every committee member to print and sign a copy of the agreement and send to Marcia by 14/11/19 (Hard copy only)	MS, MJS, LEW, LCW, JRM, GP, GA, CM, CC, BD	Ongoing
811	BVF Award GA to send LEW contacts and info regarding this award. LEW to take on as a project (budget £150 per award)	GA, LEW	Done
813	Treasurer's report GA to ask CC to send a treasurer's report to everyone including an estimate of the financial position at YE 2019	GA	Done
814	Access to bank AC for Membership secretary CC to arrange either access to bank account or submission of bank statement to Membership Secretary on a monthly basis	CC	Done
816	Insurance for BVF international Open GP to liaise with Georgina Usher re requirements for international fencers at the International open in Guildford. To be completed by 5.12.19	GP	Done
818	Register BVF International Open GP to register International Open ASAP and contact LEW once done	GP, LEW	Done
819	Event Managers' Job Description Add in checking BF membership and registration on Sport80 to Event Managers' job description.	JRM	Done
821	Entry for BVF Championships LEW to send the entry form to JRM to upload onto website by 1.11.19. Closing date to be 21.2.19	JRM, LEW	Done
823	Defibrillator the Committee discussed buying a defibrillator. Proposal to be reconsidered in consultation with the treasurer	BD, CC, CM, GA, GP, JRM, LCW, LEW, MJS, MS	Done
825	JRM to buy branded BVF signage for use at BVF competitions.	JRM	Done
826	Winton Cup dates LEW to inform MS of Winton date	LEW	Done
828	JRM to change the rules of the BVF Championships according to the committee's decision 827	JRM	Done
831	CM to send GA two documents regarding European team selection. GA to send out for committee to discuss and vote. (Two weeks to discuss, then a vote)	CM, GA	Done
833	Ranking sub-committee JRM, GP, LEW and Hugh Kernohan to reconvene as a sub-committee to refine the ranking system with JRM as chairman.	GP, JRM, LEW	Done

New Actions and Decisions

#	Action	A/D	Who
838	Selection for World Championships - 2020 It was proposed by GP that there should be a discretionary place in case of injury. The committee discussed this and felt that there should be further opportunity to look at the options and that those committee members who were not at the meeting could then have an opportunity to take part. It was agreed that GP would send proposed selection rules to GA for circulation to the whole committee. GA to set a deadline for email discussion and then call for a vote (depending on outcome of email discussion.)	A	GA, GP
839	BVF AWARD: LEW to order two trophies to be presented at the BVF Championships.	A
840	CC proposed to purchase defib total package (includes first aid and small fridge. 2nd GA 6 for 1 abstain. The total package to be held by DFO to co-ordinate with Event Managers as necessary. LEW to circulate information to committee then order package. It will be provided for use at the Age Groups. Closed.	A	LEW
841	GA to write to a member regarding numerous complaints on social media.	A	GA
842	AGE GROUPS ELIGIBILITY: LCW proposed to change the eligibility rule for this event to be the same as the BVF Championships eligibility. The Age Groups are open only open to paid up members of BVF who also hold a BF licence. 2nd GP: 6 for 1 abstain	D
843	WMO: MS to search for alternative venue for 4/5 April if possible.	A	MS
844	PUBLICITY: LEW to write publicity for BVF to send to BF for circulation.	A	LEW
845	REFERENCE SYSTEM FOR PAYMENTS: A system will be used to identify bank payments e.g. for Age Groups - AG XX SURNAME	D
846	FINANCE REPORT: The committee thanked CC for all her work on the accounts.	D
847	PROPOSED BVF Ranking Scheme: The committee felt that this proposal was not appropriate when applied to veteran category selection.	D
848	BVF RANKING SCHEME: The committee has passed this to the ranking sub-committee to review.	D
849	DATA CONTROL: implement a back-up to the Cloud.	A	JRM
850	COMMITTEE MEETING ATTENDANCE: The committee has noted that a number of members have a poor attendance record and this causes difficulties for the rest of the committee. If this situation continues the committee reserve the right to replace these members.	D

Documents Submitted

#	Title	Who	View
723	Ranking system proposal - Beth Davidson	GA
724	IFO report	GP
725	BVF International report	GP
726	DFO's report	GA
727	Agenda	JRM
728	Ranking - Notes	JRM
729	Data Control - Notes	JRM
730	Data Controller - Draft Job Description	JRM
731	BVF International - Facebook feedback (for committ	GA
732	Chairman's report	GA
733	Membership report 2019	LCW

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